KIMRA

Academy operations,
in one place.

Admissions, participants, payments, certificates, content, team access, and system history.

KIMRA ADMIN PORTAL

Welcome back.

Use your named admin account. For the first V3 setup, you can leave the email blank and use the existing master password.

← Public website
KIMRA
Website
System
M
MasterAdministrator
KIMRA COMMAND CENTER

Overview

View website ↗
OPERATIONS SNAPSHOT

Everything important, without the noise.

Track admissions, payments, participants, certificates and team activity from one place.

ACTIVITY

Recent changes

QUICK ACTIONS

Common tasks

ApplicantApplicationProfessionalPaymentStatusSubmitted
ADMISSIONS CONTROL

Sequential 2-month mentorship waves

Applicants never choose a wave. KIMRA automatically assigns every new application to the upcoming wave you mark for registration.

CURRENT WAVE
NEXT / REGISTRATION WAVE
PUBLIC CLOSED MESSAGE

What applicants see when registration is unavailable

WAVE SCHEDULE

Manage mentorship waves

Each wave automatically lasts exactly two calendar months. Dates cannot overlap.

WaveMentorshipRegistrationStatusApplicationsPeople
ParticipantWaveProfessionalPaymentCertificatesDrive
DIRECT DELIVERY

Certificate delivery

Select exactly who should receive certificates, then send immediately from your own connected Google account.

Your Google account is the sender.There is no sender selector and no queue. If your Google account is not connected, sending is blocked.
0 selected
ParticipantWaveEmail sent?Generated?Drive
Existing generated folders are reused unless regeneration is enabled.
Sending…0 / 0
SOCIAL PROOF

Participant reviews

CONTENT LIBRARY

Website imagery

Upload optimized replacements for every major image used by the public website.

TEAM ACCESS

Admins & permissions

Invite admins, control access, and let each sender connect their own Google account with one click.

YOUR GOOGLE SENDER

Not connected

Connect your own Google account to send participant emails from your address.

Connect Google accountRelink Google
CONTENT

Public website text

PAYMENTS

Payment methods

Add the payment method names your team actually uses. The same list appears in applications and participant records.

Removing a method does not erase old participant records. Existing legacy values stay visible when you edit that person.

GOOGLE DRIVE

Certificate generation

DELIVERY

Certificate email template

ONE-TIME MASTER SETUP

Google OAuth for admin senders

The master does this once.After that, each named admin only clicks “Connect Google account” under Admins & access and approves the Gmail send permission.
1Create/select a Google Cloud projectUse one project for KIMRA admin email authorization.
2Enable the Gmail APIGoogle Cloud Console → APIs & Services → Library → Gmail API → Enable.
3Configure Google Auth PlatformBranding: “KIMRA Admin Mail”. Audience: External. Add your current admins while testing.
4Add the Gmail send-only scopeData Access → add gmail.send. KIMRA does not request inbox-reading permission.
5Create a Web application OAuth clientClients → Create client → Web application. Paste the exact redirect URI shown below.
6Copy Client ID + Client Secret hereSave them below. The secret is encrypted before storage.
7Move the OAuth app to In productionFor External apps, Testing refresh tokens expire after 7 days. A small private admin team can still use an unverified app, but Google may show an unverified-app warning.
8Connect each adminThe Google email must match that admin’s KIMRA login email.

Do not guess the redirect address—copy the exact value above into Google Cloud. After you save the credentials, go to Admins & access and connect your own Google account first.

PORTABILITY

Master Pro Max export

Full portable system backup

Exports participants, applications, payments, notes, reviews, website settings, uploaded website images, certificate records, jobs, audit history, and admin metadata into one JSON file.

Security tokens and passwords are intentionally excluded; reconnect accounts after moving environments.
PARTICIPANT CRM

Participant

APPLICATION

Application

MENTORSHIP WAVE

Create wave

2-month ruleThe end date is calculated automatically. KIMRA will reject any wave that overlaps another wave.
REVIEW

Review

Review profile preview
Recommended: square portrait, 600 × 600 px or larger.
TEAM ACCESS

Invite admin

Permissions
MEDIA UPLOAD

Website image

BULK IMPORT

Import participants

Paste rows copied from Google Sheets or Excel. The first row must contain column headers. Existing participants are matched by email and updated.